Here’s what got approved last year:

  • Records are always accepted for preservation if they (a) meet the terms of the normal collecting policy and (b) are in a format openable on the current IT platform. If the records meet condition (a) but not (b), the accession will be discussed first by the Technical Services manager.
  • Records are preserved only in popular or well-supported file formats, whether proprietary or not (eg .doc, .jpeg). The full list appears below.
  • Accessions are revisited every 12 months to check that the file format is not in danger of becoming obsolete. If the format is in danger, then the records are migrated to a replacement format.

What could be added, perhaps:

  • The end user customer will not be able to consult the original record, only a copy of that record.
  • Records will not necessarily be made available in the same format that they were created in.
  • The original bitstream of the record will be kept alongside any migrated versions, to enable a future emulation to be carried out, if that is deemed necessary.

Approved file formats:

bmp image file
csv comma separated value
doc document file
dot document template
gif image file
htm web page
html web page
jpeg image file
jpg image file
mdb database file
pdf portable document format
ppt presentation file
prn space delimited spreadsheet
psd image file
pub desktop publishing file
rtf rich text format
tab tab delimited spreadsheet
tif image file
tsv tab separated value
txt text file
wav windows audio file
wma windows media file
xls spreadsheet
xlt spreadsheet template